We’ve just launched the ability to use Gmail’s Search to find your Sub Tasks and Notes.

This has been a tremendously long time gestating… behind the scenes it always got de-prioritised because we couldn’t find a way to neatly present our own search results within Gmail’s.

But the number of requests was overwhelming – as many of you pointed out that the utility of Notes was limited until you could search (I’m paraphrasing – not all the emails put it quite so politely 😉 ). So we did it in the most simple manner we could – we simply tacked additional results onto the end of Gmail’s own.

What’s the value of searching sub tasks and notes (as put forward by the community)?

  1. Notes are delightfully searchable, because you write them yourself, so the phrasing pops back into your head. It makes it much easier to rediscover important tasks (and of course, emails/tasks with Notes are – by their very nature – more valuable than the average email).
  2. It’s a clever way to add extra categorisation. I.e. keywords or tags you can search beyond subject/body/labels.

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This post was written by AndyM

  • David Shalev

    Andy – this is wonderful! I just tested it and it appears to even work on partial strings, which Gmail itself doesn’t. Very helpful. Good work and thank you!

    • Thank you David 🙂

      • David Shalev

        Is there anyway to isolate search results to just AI items, rather than including regular gmails?

        • Jacob Solomont

          that would definitely enhance this already amazing feature, which I can wholeheartedly describe as the best new feature to come out of ActiveInbox

          thanks for all the great work you guys do!

          • I agree, I only discovered this awesome feature by stumbling over this blog… You can always press “End” if you know it’s there… Congratulations!

  • Duncan Courtney

    Hi again

    Just tested this and it is good! One thing – I searched on a name, and so of course also picked up a load of messages, with the Matching Sub Tasks and Notes at the bottom – any way in which the AI results box could go at the top of the list, followed by GMail results?



  • Csaba Együd

    Just another superb feature. Great!
    Just as @duncancourtney:disqus I would also appreciate to see the AI results on the top. Maybe in scrollable box… ??