To turn an email into a task, just give your email a status (and/or a due date). There are two default statuses:
- 'Action' = "for me to do"
- 'Waiting On' = "I must wait on something else before I continue"
You'll notice that ActiveInbox doesn't create separate tasks from your email... the email becomes the task. The status is like an intelligent post it note. And because the emails are the tasks, you don't have to keep switching between your email client and a task manager. Gmail will become your ultimate task list, so you never forget anything - ever again.
- It's best to think of Statuses as post it notes on your desk. They are there to remind you about things which have to be followed up.
- You might need to send a reply to someone, or add a quote, or answer a question in an email - you want to 'Action' it because it's urgent.
- You might need more information before you can answer an email or you may need information from someone else (a price from a supplier or a timescale for a piece of equipment) before you can reply to an email so you mark it as 'Waiting On'.
A Tip for the Future: Adding New Status Buttons
You can create new priority levels by adding new status buttons. This is covered in more detail in Prioritising your Day, but it's as easy as creating a new Gmail label beginning with !. For example, if you want a 'Some Day' status for low priority items, create a new Gmail label !Some Day. ActiveInbox will detect this and show it as a new button.